Standard Operating Procedures are a set of specific Human Resource procedures, based on laws, State Personnel Board Rules, regulations, guidelines, etc. to be followed in carrying out Human Resource processes. All current SOPs are listed below and are updated periodically. For additional guidance refer to the 'Directives' section of the HR Intranet.
Updates/Revisions
- 2010 Updates/Revisions
- 2011 Updates/Revisions
- 2012 Updates/Revisions
- 2013 Updates/Revisions
- 2014 Updates/Revisions
- 2015 Updates/Revisions
- 2016 Updates/Revisions
- 2017 Updates/Revisions
- 2018 Updates/Revisions
- 2019 Updates/Revisions
- 2020 Updates/Revisions
- 2021 Updates/Revisions
Human Resources Policy Statement
Table of Contents (000 Series)
Selection and Hiring (100 Series)
HR101 - SOP - Filling a Vacant Full-Time Position 
- HR101 - Attachment 1 – Budget Approval Form for Announcement of Vacant Positions
- HR101 - Attachment 1 - Budget Approval Form for Announcement of Vacant Positions (FILLABLE)
- HR101 - Attachment 2 - Job Vacancy Announcement Request
- HR101- Attachment 3 - Classified to Unclassified Acknowledgement
- HR101 - Attachment 4 – Applicant Screening Summary Sheet
- HR101 - Attachment 5 – DNR Guidelines on Acceptable/Unacceptable Interview Questions
- HR101 - Attachment 6 – Guide for Developing a Behavioral Based Interview
- HR101 - Attachment 7 – Consent for Pre-employment Background Check
- HR101 - Attachment 8 – Confidential Interview/Evaluation Form
- HR101 - Attachment 9 – Recommendation Summary Sheet
- HR101 - Attachment 10 – Authorization for the Release of Information from Current and Previous Employers
- HR101 - Attachment 11 – Applicant Reference Check
- HR101 - Attachment 12 – Employment Offer Letter
- HR101 - Attachment 13 – Non-Selected Letter
- HR101 - Attachment 14 – Drug and Alcohol Testing Inquiry
- HR101 - Attachment 15 - Driver Consent and Acknowledgement
- HR101 - Attachment 16 - Federal Drug and Alcohol Regulations Brochure
HR102 - SOP - Filling a Vacant Part-Time Position
Conditions of Employment (200 Series)
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HR201 - SOP - Drug Testing Program
- HR201 - Attachment 1 - Acknowledgement of Pre-Employment Drug Testing
- HR201 - Attachment 2 - Order for Testing
- HR201 - Attachment 3 - Acknowledgement of Drug Testing
- HR201 - Attachment 4 - Drug and Alcohol Administrator After-Hours Instructions
- HR201 - Attachment 5 - Instructions for Completing Step 1 of Custody and Control Forms - LabCorp
- HR201 - Attachment 6 - Instructions for Completing Step 1 of Custody and Control Forms - Quest Diagnostics
Employee Benefits Programs (300 Series)
Employee Conduct, Investigation, and Discipline (400 Series)
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HR403 - SOP - Employee Discipline
- HR403 - Attachment 1 - Letter of Concern and Expectations
- HR403 - Attachment 2 - Letter of Reprimand
- HR403 - Attachment 3 - Suspension with Pay Letter
- HR403 - Attachment 4 - Adverse Action Letter - Unclassified Employee
- HR403 - Attachment 5 - Adverse Action Letter - Classified Employee
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HR405 - SOP - Approriate Use of Social Media
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HR406 - SOP - Coming Soon
Employment Law / Compliance (500 Series)
- HR503 - SOP - Overtime Compensation for Emergency Response
- HR502 - Attachment 1 - Emergency Response Overtime Record
- HR502 - Attachment 2 - Overtime Payment Acknowledgement Memo
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HR504 - SOP - Equal Employment Opportunity
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HR505 - SOP - Harassment
- HR505 - Attachment 1 - Statewide Sexual Harassment Prevention Policy
- HR505 - Attachment 2 - Sexual Harassment Complaint Form
- HR505 - Attachment 3 - New Supervisor/Manager Training Registration Information Form
- HR505 - Attachment 4 - Sexual Harassment Prevention Policy/Training Video Acknowledgement Statement
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HR506 - SOP - Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act
Leave (600 Series)
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HR602 - SOP - Sick Leave
- DNR Employee Request for Leave Form
- EPD Employee Request for Leave Form
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HR603 - SOP - Personal Leave
- DNR Employee Request for Leave Form
- EPD Employee Request for Leave Form
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HR605 - SOP - Leave without Pay
- DNR Employee Request for Leave Form
- EPD Employee Request for Leave Form
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HR606 - SOP - Education Support Leave
- DNR Employee Request for Leave Form
- EPD Employee Request for Leave Form
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HR607 - SOP - Administrative Leave
- DNR Employee Request for Leave Form
- EPD Employee Request for Leave Form
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HR608 - SOP - Family and Medical Leave
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HR608 - Attachment 2 - Notice of Eligibility and Rights and Responsibilities
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HR608 - Attachment 3 - Cert. of Health Care Provider for Employee's Serious Health Condition
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HR608 - Attachment 4 - Certification of Child Birth, Adoption or Foster Care
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HR608 - Attachment 5 - Cert. of Health Care Provider for Family Member's Serious Health Condition
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HR608 - Attachment 6 - Certification of Serious Illness or Injury of Covered Service Member
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HR608 - Attachment 7 - Certification of Serious Illness or Injury of a Veteran
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HR608 - Attachment 8 - Certification of a Qualifying Exigency for Military FML
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HR608 - Attachment 11 - Employee Rights Under the Family and Medical Leave Act
Performance Management (700 Series)
Salary and Personnel Administration (800 Series)
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HR801 - SOP - Coming Soon
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HR804 - SOP - Personnel Actions
- HR804 - Attachment 1 - Personnel/Position Action Request Form (PAR)
- HR804- Attachment 2 - PAR Instructions
- HR804 - Attachment 3 - Position Information Form (PIF)
- HR804 - Attachment 4 - Promotion Memo
- HR804 - Attachment 5 - Voluntary Demotion Memo
- HR804 - Attachment 6 - C to U Acknowledgement Memo
General Information (900 Series)