HR Standard Operating Procedures

 

Standard Operating Procedures are a set of specific Human Resource procedures, based on laws, State Personnel Board Rules, regulations, guidelines, etc. to be followed in carrying out Human Resource processes. All current SOPs are listed below and are updated periodically. For additional guidance refer to the 'Directives' section of the HR Intranet.

Updates/Revisions

• 2010 Updates/Revisions  
• 2011 Updates/Revisions  
• 2012 Updates/Revisions  
• 2013 Updates/Revisions  
• 2014 Updates/Revisions 
• 2015 Updates/Revisions 
• 2016 Updates/Revisions 
• 2017 Updates/Revisions 
• 2018 Updates/Revisions 
• 2019 Updates/Revisions 

Human Resources Policy Statement  

Table of Contents (000 Series)

• HR000 - SOP's Table of Contents 

 

Selection and Hiring (100 Series)

• HR101 - SOP - Filling a Vacant Full-Time Position 

  HR101 - Attachment 1 - Budget Approval Form for Announcement of Vacant Positions 
• HR101 - Attachment 2 - Classified to Unclassified Acknowledgement Statement 
• HR101 - Attachment 3 - Job Vacancy Announcement Request Form 
• HR101 - Attachment 4 - DNR Guidelines on Acceptable/Unacceptable Interview Questions
• HR101 - Attachment 5 - Guide for Developing a Behavioral Based Interview 
• HR101 - Attachment 6 - Consent for Pre-employment Background Check 
• Revised Consent for Pre-Employment Background Check (To be used in the interim until Procedure is updated) 
• HR101 - Attachment 7 - Confidential Interview/Evaluation Form 
• HR101 - Attachment 8 - Recommendation Summary Sheet  
• HR101 - Attachment 9 - Authorization for the Release of Information from Current and Previous Employers
• HR101 - Attachment 10 - Applicant Reference Check 
• HR101 - Attachment 11 - Applicant Summary 
• HR101 - Attachment 12 - Employment Offer Letter 
• HR101 - Attachment 13 - Non-Selected Letter 
• HR101 - Attachment 14 - Notice of Potential Exclusion Due to Criminal Conviction Letter 
• HR101 - Attachment 15 - Summary of Your Rights Under the Fair Credit Reporting Act
• HR101 - Attachment 16 - Not Hired Due to Criminal Background
• HR101 - Attachment 17 - Drug and Alcohol Testing Inquiry

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• HR102 - SOP - Filling a Vacant Part-Time Position 

• HR102 - Attachment 1 - DNR Guidelines on Acceptable/Unacceptable Interview Questions 
• HR102 - Attachment 2 - Consent for Pre-employment Background Check 
• Revised Consent for Pre-Employment Background Check (To be used in the interim until Procedure is updated) 
• HR102 - Attachment 3 - Applicant Reference Check 
• HR102 - Attachment 4 - Employment Offer 
• HR102 - Attachment 5 - Non-Selected Letter 
• HR102 - Attachment 6 - Notice of Potential Exclusion Due to Criminal Conviction Letter
• HR102 - Attachment 7 - Summary of Your Rights Under the Fair Credit Reporting Act
• HR102 - Attachment 8 - Not Hired Due to Criminal Background 

• HR103 - SOP - Verification of the Right to Work in the United States 

• HR103 - Attachment 1 - E-Verify Participation Poster 
• HR103 - Attachment 2 - E-Verify Participation Poster (Spanish version) 
• HR103 - Attachment 3 - Right to Work Poster 
• HR103 - Attachment 4 - Right to Work Poster (Spanish version) 

• HR104 - SOP - Internships 

• HR104 - Attachment 1 - Internship Program Participation Acknowledgement 
• HR104 - Attachment 2 - Consent for Background Check (Intern) 
• Revised Consent for Background Check for an Intern (To be used in the interim until Procedure is updated)  

 

Conditions of Employment (200 Series)

• HR201 - SOP - Drug Testing Program 

• HR201 - Attachment 1 - Acknowledgement of Pre-Employment Drug Testing 
• HR201 - Attachment 2 - Order for Testing 
• HR201 - Attachment 3 - Acknowledgement of Drug Testing 
• HR201 - Attachment 4 - Drug and Alcohol Administrator After-Hours Instructions 
• HR201 - Attachment 5 - Instructions for Completing Step 1 of Custody and Control Forms - LabCorp 
• HR201 - Attachment 6 - Instructions for Completing Step 1 of Custody and Control Forms - Quest Diagnostics 

 

• HR202 - SOP - Alcohol Testing Program 

• HR202 - Attachment 1 - Acknowledgement of Alcohol Testing 
• HR202 - Attachment 2 - Order for Testing 
• HR202 - Attachment 3 - Drug and Alcohol Testing Administrator After-Hours Instructions 

 

• HR203 - SOP -  Secondary Employment 

• HR203 - Attachment 1 - Request for Approval of Secondary Employment 

• HR204 - SOP - Employment of Family Members/Special Relationships 

 

Employee Benefits Programs (300 Series)

• HR301 - SOP - Alternative Work Schedules 

• HR301 - Attachment 1 - Alternative Work Schedule Agreement 
• HR301 - Attachment 2 - Alternative Work Day Off Timesheet - Friday 
• HR301 - Attachment 3 - Alternative Work Day Off Timesheet - Monday 

 

• HR302 - SOP - Telework 

• HR302 - Attachment 1 - Telework Agreement  

• HR303 - SOP - Employee Complaint Resolution 

• HR303 - Attachment 1 - Employee Complaint Resolution Official Policy Statement                           
• HR303 - Attachment 2 - Complaint Form 

 

Employee Conduct, Investigation, and Discipline (400 Series)

• HR401 - SOP - Employee Conduct 

• HR401 - Attachment 1 - Governor's Executive Order Establishing Code of Ethics for Executive Branch Officers and Employees 

 

• HR402 - SOP - Internal Investigations 

• HR402 - Attachment 1 - Sample Employee Notification - Subject to Internal Investigation 
• HR402 - Attachment 2 - Sample Employee Notification - Intent to Question 
• HR402 - Attachment 3 - Sample Employee Notification - Requirement to Take Polygraph  

 

• HR403 - SOP - Employee Discipline 

• HR403 - Attachment 1 - Letter of Concern and Expectations 
• HR403 - Attachment 2 - Letter of Reprimand 
• HR403 - Attachment 3 - Suspension with Pay Letter 
• HR403 - Attachment 4 - Adverse Action Letter - Unclassified Employee  
• HR403 - Attachment 5 - Adverse Action Letter - Classified Employee 

 

• HR404 - SOP - Appropriate Use of Information Technology Resources 

• HR404 - Attachment 1 - Guidelines for the Acceptable Use of Microsoft Office 365 
• HR404 - Attachment 2 - Password Control Standards 

• HR405 - SOP - Appropriate Use of Social Media Networks 

 

• HR406 - SOP - Coming Soon

 

Employment Law / Compliance (500 Series)

• HR501 - SOP - Work Period, Work Time, Overtime, and Compensatory Time 

• HR501 - Attachment 1 - Understanding Concerning Work Time & FLSA Compensatory Time 
• HR501 - Attachment 2 - FLSA Compensatory Time Reporting Form 
• HR501 - Attachment 3 - Holiday Deferral Reporting Form 
• HR501 - Attachment 4 - Overtime Payment Request Form 
• HR501 - Attachment 5 - Employee Rights Under FLSA 

 

• HR502 - SOP - Time and Leave Keeping 

• HR502 - Attachment 1 - Department Standard Time Sheet - manual 
• HR502 - Attachment 2 - Department Standard Timesheet - automated 
• HR502 - Attachment 3 - DNR Standard Time Sheet - with project accounting 
• HR502 - Attachment 4 - Hourly Payroll Summary Sheet 
• HR502 - Attachment 5 - Employee Rights Under FLSA 

 

• HR503 - SOP - Coming Soon

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• HR504 - SOP - Equal Employment Opportunity 

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• HR505 - SOP - Harassment 

• HR505 - Attachment 1 - Acknowledgement Statement 
• Statewide Sexual Harassment Prevention Policy 

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• HR506 - SOP - Americans with Disabilities Act and the Americans with Disabilities Act Amendments Act 

• HR506 - Attachment 1 - Equal Employment Opportunity is the Law 

 

• HR507 - SOP - Workers' Compensation 

• HR507 - Attachment 1 - Bill of Rights for the Injured Worker 
• HR507 - Attachment 2 - Official Notice for Medical Treatment 
• HR507 - Attachment 3 - Workers Compensation Wallet Card 
• HR507 - Attachment 4 - Employee's Report of Injury 
• HR507 - Attachment 5 - Accident Witness Statement 
• HR507 - Attachment 6 - Leave Election Form 
• HR507 - Attachment 7 - Mileage Reimbursement Request 

• HR508 - SOP - Return-to-Work 

• HR508 - Attachment 1 - Georgia Activity Analysis 
• HR508 - Attachment 2 - Authorization for Release of Medical Information 
• HR508 - Attachment 3 - Transitional Employment Plan 

 

Leave (600 Series)

• HR601 - SOP - Annual Leave 

• DNR Employee Request for Leave Form
• EPD Employee Request for Leave Form

 

• HR602 - SOP - Sick Leave 

• DNR Employee Request for Leave Form
• EPD Employee Request for Leave Form

 

• HR603 - SOP - Personal Leave 

• DNR Employee Request for Leave Form
• EPD Employee Request for Leave Form

 

• HR604 - SOP - Military Leave 

• HR604 - Attachment 1 - Military Activation Form  

 

• HR605 - SOP - Leave without Pay 

• DNR Employee Request for Leave Form
• EPD Employee Request for Leave Form

 

• HR606 - SOP - Education Support Leave 

• DNR Employee Request for Leave Form
• EPD Employee Request for Leave Form

 

• HR607 - SOP - Administrative Leave 

• DNR Employee Request for Leave Form
• EPD Employee Request for Leave Form

 

• HR608 - SOP - Family and Medical Leave 

• HR608 - Attachment 1 - Initial Request for FML 

• HR608 - Attachment 2 - Notice of Eligibility and Rights and Responsibilities 

• HR608 - Attachment 3 - Cert. of Health Care Provider for Employee's Serious Health Condition 

• HR608 - Attachment 4 - Certification of Child Birth, Adoption or Foster Care 

• HR608 - Attachment 5 - Cert. of Health Care Provider for Family Member's Serious Health Condition 

• HR608 - Attachment 6 - Certification of Serious Illness or Injury of Covered Service Member 

• HR608 - Attachment 7 - Certification of Serious Illness or Injury of a Veteran 

• HR608 - Attachment 8 - Certification of a Qualifying Exigency for Military FML 

• HR608 - Attachment 9 - Designation Notice  

• HR608 - Attachment 10 - Release to Return to Work 

• HR608 - Attachment 11 - Employee Rights Under the Family and Medical Leave Act 

 

• HR609 - SOP - Donated Leave 

• HR609 - Attachment 1 - Request for Leave Donations 
• HR609 - Attachment 2 - Certification of Health Care Provider 
• HR609 - Attachment 3 - Donated Leave Solicitation Request 
• HR609 - Attachment 4 - Accrued Leave Donations Form 

• HR610 - SOP - Event/Ceremony Attendance 

 

Performance Management (700 Series)

• HR701 - SOP - Performance Management 

• HR701 - Attachment 1 - Terms and Conditions of Employment 
• HR701 - Attachment 2 - Request for Review of Performance Plan or Evaluation 
• HR701 - Attachment 3 - Corrective Interview Form 
• HR701 - Attachment 4 - Mid-Year Performance Evaluation Form 
• HR701 - Attachment 5 - Performance Management Notice to Employees 

 

Salary and Personnel Administration (800 Series)

• HR801 - SOP - Coming Soon

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• HR802 - SOP - CBA - State Financial Management Training Program 

• HR802 - Attachment 1 - State Fin. Mgmt. Training Program Criteria-Based Adjustment Request 

• HR803 - SOP - Underwater Dive Pay Supplement 

• HR803 - Attachment 1 - Under Water Dive Pay Supplement Request Form 

• HR804 - SOP - Personnel Actions 

• HR804 - Attachment 1 - Personnel/Position Action Request Form (PAR) 
• HR804 - Attachment 2 - Personnel/Position Action Request (PAR) Instructions 
• HR804 - Attachment 3 - Position Information Form (PIF) 
• HR804 - Attachment 4 - Promotion Memo 
• HR804 - Attachment 5 - Voluntary Demotion Memo 
• HR804 - Attachment 6 - C to U Acknowledgement Memo 

General Information (900 Series)

• HR901 - SOP - Bulletin Boards 

• HR901 - Attachment 1 Bulletin Board Photo 

 

• HR902 - SOP - Workplace Safety 

• HR902 - Attachment 1 - Acknowledgement Statement 

 

• HR903 - SOP - Handgun Carry 

 

• HR904 - SOP - Handgun Variance EPD 

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• HR905 - SOP - Department Owned Housing 

• HR905 - Attachment 1 - Rental Agreement (for Housing as a Condition of Employment) 
• HR905 - Attachment 2 - Rental Agreement (for Housing not as a Condition of Employment) 
• HR905 - Attachment 3 - Use Agreement for Housing (Students/Interns/Seasonal) 
• HR905 - Attachment 4 - State Housing Taxable Income Form 

• HR906 - SOP - Retention and Disclosure of Personnel Records