Purchasing Monthly Reminders

November 2021

P-Card Reminders

  • 8th - Prior Month's P-Card Statements MUST be reconciled and approved
  • 27th - Current Month's P-Card Statement Closes - should receive in next 5-7 days in mail
  • Send cancellation forms for any terminated/retired cardholders
  • Send cancellation and request for new cardholder account form for any cardholders that move from one site to another
  • Send email on any changes to Approving Officials

Purchasing Reminders

  • Reconcile Outstanding Encumbrances - not required, however, best business practice
  • If you have any contracts that are expiring within 60 days, you should start the renewal process or work with Procurement Officer to re-bid (if rebidding, you should try to start earlier than 60 days to expiration)
  • If you ordered from Staples and received the items, remember to email GovernmentTeam@staples.com the PO # in this format:  46200.0000145987 and request the invoice(s) associated with the PO.  Staples does not mail out invoices
  • Email Change PeopleSoft Financials forms to Rhonda.Henslee@dnr.ga.gov of any employees that moved locations and needs updated access for current site
  • Email Delete PeopleSoft Financials forms to Rhonda.Henslee@dnr.ga.gov of any employees that retired or were terminated from DNR